A checklist for leaders of M, MF, SF, and F Wednesday trips with some information for trip members. See the leadership kit.
- Medium trips: up to 7 hours, ‘standard’ pace, possibly with some off track.
- Medium fit: up to 8 hours, probably a bit faster with more off track.
- Slow fit: medium pace, usually more than 8 h.
- Fit trips: over 8 hours, faster or more difficult than MF.
- Trip times may depend on party members, numbers, state of the track, etc.
- Ensure you have permission to cross private property.
- Leaders may occasionally need to tell people the trip is unsuitable for them. There are two main reasons for this:
- the terrain is beyond their capability e.g. too exposed
- the trip is too long or strenuous.
- In some terrain and weather it is prudent to have a contingency plan, or alternative trip.
- On the trip there should be an appropriate first aid kit, and a PLB].
- Send the email giving details for the coming Wednesday trip (using Reply All) by Monday evening, preferably by Sunday evening.
- If the trip is dependent on a late weather forecast, state when the final email will be sent.
- If the weather is not suitable for the planned trip, offer an alternative.
- Indicate the degree of difficulty on the trip: e.g. height climbed, steepness, on or off track, river crossings, rock scrambling, duration etc.
- Point out any special requirements or conditions, e.g. the need for ice axe or crampons.
- Specify meeting places and times, i.e. where cars will leave from and where people can be collected on the way to car pool.
- Tell people to say if they are coming, how and from where if relevant.
- If possible, include the cell phone number for people to ring if they are held up en route.
- If cars are needed at both ends of a trip, the leader will need to organise a car shuttle.
- Look at the Fixture Card so you can tell drivers the approximate ‘fares’.
- Give an estimate of time arriving back in Wellington, assuming all going to plan.
Getting to the start of the track
- There may be places en route where people can be picked up, Otherwise individuals to arrange these pickups.
- A cell phone list is available, updated annually. Encourage its use when people are held up in traffic etc.
The start of the trip
- Introduce the participants.
- Do a head count; in large groups get two people to do it
- Describe the route and show it on the map
- Nominate a tail end Charlie, preferably for different parts of the trip
On the way
- Check that the pace is appropriate for all
- Have a few short breaks climbing up or down steep hills, as required
- Ensure the whole party follows at track junctions etc
- Tell people to call out once they can no longer see the person in front of them, or behind them
- Stop at suitable places and times for tea breaks and lunch
- Ensure everyone is comfortable crossing rivers or scrambling up rocks etc
- Help aspiring leaders by explaining decisions, allowing them to lead, etc
- Do a head count from time to time
- Ask experienced trampers to assist as required
Soon after the trip
- Prior to the next Monday, email advising the number of members and non-members, where the trip went, and anything of particular interest. You may wish to use the Trip Report Form on the web site
- If the trip was noteworthy enough, write it up (or delegate) for The Tararua Tramper
- If in doubt, ask the leader beforehand about the trip’s degree of difficulty
- If you are likely to be a lot slower than the rest of the group, change to an easier grade tramp which will be more enjoyable and safer for you and for everybody
- Email the leader that you are coming. Tell the leader if you need help with transport, or have any other requirements
- Stay in sight of other people on the trip; tell people if you have to “pop behind a tree”, or are having trouble keeping up
- For further information, check the Tramping information