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Check List For Leaders
Thank you for leading a Tararua Tramping Club trip. As trip leader you set the tone of a trip, facilitate the activity, manage the logistics and people's needs, and oversee group safety. Be positive, enjoy the responsibility, and help everyone in the party to enjoy the trip.
- A leader must be in good all-round condition in order to discharge his or her duties, so consider if you are in good shape to lead your trip. If for whatever reason you cannot lead your trip, please advise the Chief Guide Paul McCredie -> mailto:ttc [period] chief [period] guide [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 477 617 and then either arrange for a substitute leader or postpone the trip.
Before the trip
Trip planning
- Plan your trip well: probable length of days, river/bush/tops travel, type of track/ route etc. Trip planning template
- register and email your trip intentions with Adventure Smart, or leave an Intentions Form with a responsible person
- Have an alternative trip of the same grade in mind, should the weather make the advertised trip impractical.
- Make yourself familiar with the area to be visited: see the Tararua Trampers guide book, check the maps, and review the DoC track descriptions.
- Obtain permission to camp on or cross private property.
Trip organisation
- Come along to Clubnight to promote your trip, and try using the Email news groups, and the website (check fixture details).
- Club tramping is a social affair, therefore four is a good minium number for a multi-night trip.
- Check with all persons on the trip to ensure that they know the grade of trip you will be leading and establish that they will be fit enough to cope (fitness, skills, medical conditions etc).
- PLB, where possible ensure there at least two PLBs on a trip
- take GPS, maps, a compass, and also consider taking a mountain radio, InReach, or satellite phone.
Tararua Tramper's Guide
If the trip is in the Tararua please refer to the Tararua Tramper's Guide. Please consider making, or providing, feedback and updates to the guide upon your return.
As leader, you decide who is suitable to go on the trip
- Remind group members to obtain hut tickets or annual hut passes.
- Where appropriate, direct members to the Weekend Gear checklist and the Minimum Impact Code
- Discuss foodgroups, clothing, equipment, special gear (for work parties, gorge trips etc), and transport with trip members.
- Where appropriate, co-ordinate group travel bookings, and reimbursement for drivers (see schedule).
- Compile participants list, intentions and emergency contact numbers and email to the Chief Guide Paul McCredie -> mailto:ttc [period] chief [period] guide [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 477 617.
- If you are in any doubt about any of the above points or you want to change the route or departure time consult the Chief Guide.
During and after your trip
- Remember to relax, smile, and enjoy.
- Choose a tail-end-Charlie for each sector.
- Ensure that the hut log book entry is made at each hut, entering participants' names, annual hut pass or hut ticket numbers and group intentions.
- Use the Club's stickers (available in the Gear Room) in hut intention books to highlight our presence in the area.
- Ensure that if the party subdivide for whatever reason, that no party member goes solo. Make sure that any subdivisions of the party are carrying a PLB.
- Coordinate re-stocking of firewood, sweeping out, and stacking of mattresses before departure from each hut.
- As leader, you are responsible for any borrowed club gear, so note who is carrying it and arrange for its prompt return to the gear room (please dry the tents and clean the billies).
- Report member and non-member numbers on trip, track and hut conditions and a brief account of the trip to the Weekly Activity Reporters -> mailto:ttc [period] weekly [period] activities [snail] ttc [period] org [period] nz?Subject=Query from TTC website .
- Write, or have someone else write, a short account of the interesting features of your trip for the Tararua Tramper, and TTC on Facebook.
- If it is a long trip or one of particular interest arrange for a longer and more detailed account for publication in the Tararua Annual.
- Consider preparing a presentation of your trip to the Club for a Tuesday night meeting.
- Consider if you have an update for Tararua Footprints if you were in the Tararuas, if so contact the Tararua Tramper's Guide team leader Paul McCredie -> mailto:ttc [period] chief [period] guide [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 477 617
In the event of an accident
If an accident occurs to the party or any member of the public, the first responsibility is to secure the safety of all concerned. Secondly, stabilise any injuries persons, then call 111 or activate a PLB if assistance of evacuation is necessary.
Further information
See the trip leadership kit.