This is the Social Committee Guide for setting up the club night laptop for joint Online and Clubroom meetings.
- The club rooms meeting setup instructions should be followed first.
- This should be read in conjunction with the Presenter's guide to Online Meetings.
Google Meet icon
Online meeting setup
Open the online meeting from the Google Meet icon on the laptop's desktop, this will open the Chrome browser
- the browser should already display the user "
ttc.presentation", otherwise log in as the userttc.presentation - "Join now" the meeting (do not select "
present")
Mic and video on
- after joining the meeting choose the
Present Now button on the Google Meet page
- select ENTIRE screen tab on the right and choose the screen displaying through the data projector on the wall and click "Share"
Mic and video off
- turn the audio and video controls on and off as required from the Google Meet page
See the online meeting presenters guide for details.
Hosting the online meeting
It is helpful to have additional people hosting the meeting online to:
- admit participants
- assist participants with using the Meet application
- pass on questions to the speaker, or issues to the Social Committee
This can be done on the browser on a home PC, or on an app on a phone. Install the Meet app on your mobile device. To admit participants requires that you are invited to the meeting through the calendar invite, and that you have a TTC email address.
- join the meeting
- accept requests to join the meeting. Note that we request that participants use their real name
- use the Chat function to
- welcome attendees,
- answer any Chat messages
- relay questions to the speaker after the talk (this requires someone at the clubnight to join the meeting)
Monitoring the online meeting
It is useful to have someone in the hall join the meeting using the app their phone and headphones to ensure the presentation can be seen and heard by our online attendees.
- open the app and join the meeting
- turn off the microphone and camera in the app
- use headphones to monitor the audio from the meeting, or if no headphones mute the app
If the presentation is lost
- reshare the screen, or
- get the presenter to rejoin the meeting
If the sound is lost
- turn the laptop microphone on