Governance Role Adventure Coordinator

Role description: Chief Guide

What the job achieves for the Club (results):

• Co-ordinates outdoor activities.

Suitable skills and experience for the job:

• In a club with a range of outdoor activities the chief guide will not have knowledge and skills in all areas. There is a dependency on the capability of the leaders of the various groups and communication with those groups.
• An understanding of the risks of the various activities. The club is essentially a tramping club and activities such sea kayaking, alpine and tubing present a risk to the members and the club.
• Computer skills for preparing the fixture card

What the job involves (tasks):

• Coordinate with sub committees of the various types of outdoor activities to obtain details of leaders and trips to produce a fixture card twice a year.
• Convene the weekend and multi day trip subcommittee, set trips and attempt to find leaders for each trip with the assistance of the subcommittee members.
• Identify potential leaders for all trip grades and encourage them to lead trips appropriate to their experience and skills, also ensure that all trip leaders are capable of leading the trip as published on the fixture card.
• Meet each new member to the club and authorize their application where the criteria has been met.
• Club trips must comply with land owner access conditions, and territorial authority regulations. The chief guide must ensure that all leaders are made aware that the club will respect landowner rights and comply with regulations.
• Accidents and incidents: Participate in the review committee.
• Leadership: Run annual leadership workshops for potential leaders and those leaders who would like to improve leaderships skills. ( There are members that can assist or run the course. The chief guide needs to participate)
• Setting and monitoring safety guidelines for activities such as sea kayaking, caving, alpine and tubing.
• Answer emails and letters requesting tramping information. Tracks, coordinated activities etc.

Special timelines/dates:

• Have Fixture Card ready for distribution with December and June mail-out of Tramper

Special equipment needed:

• Fixture Card Database – currently under development

Legal requirements:

• Land owner access and territorial authority bye laws.

there is a risk of a negligence case if safe practices are not followed.

Authorities (financial and other) (What the office holder has permission or authority to do without asking General Committee):

• Nil

Things that need approval from General Committee:

• Fixture card six monthly.

Coordinator liaison:

The Coordinator for this position would co-ordinate with the trip organisers:

Reduce the effort required to produce the fixture card.

Move to three fixture cards per annum. Many potential leaders are unwilling to commit to leading a trip in eight month's time.

Use the TTC web site to initially advertise trips and seek leaders. Members would prefer to view the whole fixture card options rather than the fixture card committees phoning potential leaders. Phone potential leaders to fill the remaining gaps.

It is not clear what involvement the GC should have with outdoor activities. I had mixed signals in this area and generally felt that the GC was more concerned with admin / finance. The title is outdated. There are committees for various activities such as Wednesday trips. For example I had no involvement with the Wednesday group except fixture card coordination.

There is an increasing number of members who only Ski. It is not uncommon for the Chief Guide to be a non skier. There is little value in a non skiing Chief Guide rubber stamping a skier membership approval.

Functions carried out by the Chief Guide in smaller clubs are shared within the TTC. Tramping organisers managed the week by week activities, sub committees prepare fixture card input, ski lodge operation is run independently and transport is arranged by each leader. In some clubs the Chief Guide is also the tramping organiser and manages the week by week transport arrangement.

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