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Tararua Tramping Club

Celebrating 100 years of tramping

Governance Role Adventure Coordinator

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Role description: Adventure Coordinator

Date last updated: April 2020
Name of current holder: Amie Claridge -> mailto:ttc [period] adventure [period] coordinator [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 252 7457

What the job achieves for the Club (results):

Suitable skills and experience for the job:

  • In a club with a range of outdoor activities the adventure coordinator will not have knowledge and skills in all areas. There is a dependency on the capability of the leaders of the various groups and communication with those groups.
  • An understanding of the risks of the various activities. The club is a tramping club and activities such sea kayaking, alpine, and tubing present a risk to the members and the club.
  • Computer skills for preparing the fixture card

What the job involves (tasks):

  • Coordinate with sub committees of the various types of outdoor activities to obtain details of leaders and trips to produce a fixture card twice a year.
  • Convene the weekend and multi day trip subcommittee, set trips and attempt to find leaders for each trip with the assistance of the subcommittee members.
  • Identify potential leaders for all trip grades and encourage them to lead trips appropriate to their experience and skills, also ensure that all trip leaders are capable of leading the trip as published on the fixture card.
  • Club trips must comply with land owner access conditions, and territorial authority regulations.
  • The Adventure Coordinator must ensure that all leaders are made aware that the club will respect landowner rights and comply with regulations.
  • Accidents and incidents: Participate in the review committee.
  • Leadership: Run annual leadership workshops for potential leaders and those leaders who would like to improve leaderships skills. (There are members that can assist or run the course. The adventure coordinator needs to participate)
  • Setting and monitoring safety guidelines for activities such as sea kayaking, alpine and tubing.
  • Answer emails and letters requesting tramping information. Tracks, coordinated activities etc.

Special timelines/dates:

  • Have Fixture Card ready for distribution with December and June mail-out of Tramper

Special equipment needed:

  • Fixture Card Database currently under development

Legal requirements:

  • Land owner access and territorial authority bye laws. there is a risk of a negligence case if safe practices are not followed.

Authorities (financial and other)

(What the office holder has permission or authority to do without asking General Committee):

  • Nil

Things that need approval from General Committee:

  • Expenditure

Adventure Coordinator liaison:

The Adventure Coordinator for this position would co-ordinate with the trip organisers:

FamilyAnne Dowden -> mailto:ttc-family [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 380 6868
Youth ProgrammeNikki Joseph -> mailto:youth [period] programme [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 021 242 2276
SkiingCarol Kelly -> mailto:ttc [period] tararua [period] lodge [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 972 5895 or Vivienne Radcliffe -> mailto:ttc [period] tararua [period] lodge [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 233 1398
Family skiingrole empty -> mailto:ttc-family-ski [snail] ttc [period] org [period] nz?Subject=Query from TTC website
BikingJulia Fraser -> mailto:ttc-biking [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 586 8466
Search and RescuePete Smith -> mailto:ttc-sar [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 386 2304
Wednesday walksDavid Ogilvie -> mailto:ttc [period] wednesday [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 479 3035
Rambles, BBB, Easy, and LunchPeter Nixon -> mailto:ttc-rambles [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 382 8599
SaturdayDave Reynolds -> mailto:ttc-saturday [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 934 6120
SundayMichele Dickson -> mailto:ttc-sunday [snail] ttc [period] org [period] nz?Subject=Query from TTC website on (04) 972 2350

Comments:

Reduce the effort required to produce the fixture card.

Move to three fixture cards per annum. Many potential leaders are unwilling to commit to leading a trip in eight month's time.

Use the TTC web site to initially advertise trips and seek leaders. Members would prefer to view the whole fixture card options rather than the fixture card committees phoning potential leaders. Phone potential leaders to fill the remaining gaps.

It is not clear what involvement the GC should have with outdoor activities. I had mixed signals in this area and generally felt that the GC was more concerned with admin / finance. The title is outdated. There are committees for various activities such as Wednesday trips. For example I had no involvement with the Wednesday group except fixture card coordination.

There is an increasing number of members who only Ski. It is not uncommon for the Adventure Coordinator to be a non skier. There is little value in a non skiing Adventure Coordinator rubber stamping a skier membership approval.

Functions carried out by the Adventure Coordinator in smaller clubs are shared within the TTC. Tramping organisers managed the week by week activities, sub committees prepare fixture card input, ski lodge operation is run independently and transport is arranged by each leader. In some clubs the Adventure Coordinator is also the tramping organiser and manages the week by week transport arrangement.

Category
Role description Governance

Page last modified on 2020 Apr 03 20:26

Edit - History - Recent changes - Wiki help - Search     About TTC     Contact us     About the website     Site map     email page as link -> mailto:?Subject=TTC: Role Adventure Coordinator&Body=From the TTC website: Role Adventure Coordinator (https://ttc [period] org [period] nz/pmwiki/pmwiki [period] php/Governance/RoleAdventureCoordinator) A job description of the Outdoor Adventure Coordinator tasks and responsibilities.