This page is part of the Bushcraft organisation information.
Pre course planning - the Bushcraft Convenor's role
Set dates for following year’s course in late October or early November.
- book the clubrooms for lectures. (Booking officer Owen Watson -> mailto:ttc [period] clubrooms [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 027 429 6695, or Alan Knowles on 027 459 3999)
- update the promotional bushcraft page on website (see how to and FAQ)
- create new online registration form using Google Docs (tip: copy last year's online enrolment form)
- if necessary update contacts:
- convenor: Leonore Hoke -> mailto:ttc [period] bushcraft [snail] ttc [period] org [period] nz?Subject=Query from TTC website
- enrolment: Leonore Hoke -> mailto:ttc [period] bushcraft [snail] ttc [period] org [period] nz?Subject=Query from TTC website
- Send an email to all previous instructors, including those that didn’t participate in current year, (refer to the master instructors’ list) to attend a planning meeting in early November.
- agenda for the meeting is to sign up instructors for each lecture and practical weekend.
- include trainee instructors for each lecture and practical session
- Follow up with phone calls/emails to instructors that didn’t attend the meeting.
- organise a grid of instructors assigned to each lecture/practical session.
- assign a leader for each lecture and practical session. They are in charge of that session – all planning; information; delegation; contacting the other instructors.
- email out, with a final date, for people to make a final commitment or any changes.
- Check the inventory of maps; brochures; Bushcraft manuals. Order in more maps etc to have 40 of each.
- maps from Bivouac(approve sites) or Map World(approve sites). (Bivouac did a better deal on maps in 2013).
- brochures and Bushcraft manual available from Mountain Safety Council(approve sites). (Stu Hutson able to organise maps from Bivouac and Alan Wright able to pick up brochures etc from MSC)
- Do a budget. Previously estimated 25 attendees. (Refer to previous budget for ideas and costings)
- Update the website for Bushcraft information, dates, and cost.
- Advise publicity officer Vacancy -> mailto:ttc [period] publicity [snail] ttc [period] org [period] nz?Subject=Query from TTC website of updated info so that they can organise posters to put up around town early in January
- Send out links to info on website to leaders:
- Guide For Tramping Taking students on Youth Programme trips
- Leader Notes Bushcraft instructor's notes
- Risk Analysis And Management System Bushcraft risk, hazard, and control
- also specific info for each part of the course, relevant to what they are taking.
- update, as needed
- Bush 1 Lecturer, leader, and location bushcraft information
- Bush 2 Leader, lecturer, and location bushcraft information
- Bush 2 Student Sheet Student bushcraft information sheet
- Bush 3 Lecturer, leader, and location bushcraft information
- Lectures Bushcraft checklists, handouts, and instructions
- Update the resources on the website
- Respond to any email enquiries about the course.
- confirm enrolments.
- send list of people enrolled to treasurer Carol Kelly -> mailto:ttc [period] treasurer [snail] ttc [period] org [period] nz?Subject=Query from TTC website on 04 972 5895 so that she can check if they have paid.
- if they haven’t paid, follow up.
- they need to pay, before the course begins.